If your business doesn't have — or need — a fixed physical bookkeeping setup, a virtual bookkeeper handles your books entirely online: bank feeds, categorization, reconciliations, and monthly financials, all through the cloud accounting software you already use. IMAAR Associates provides virtual bookkeeping services for freelancers, agencies, and solo-operator LLCs across the US, at a flat monthly rate, with every set of books reviewed by a US-licensed CPA before it reaches you.
"Virtual" isn't a euphemism for outsourced or offshore — it describes how the work gets done. There's no office to schedule a visit to, no folder of receipts to hand across a desk, and no in-person meeting required to close your books each month. Everything happens inside the accounting software you already log into, with your bookkeeper working alongside you rather than in the same room as you.
You never need to drive anywhere, mail documents, or coordinate a drop-off. Bank and credit card feeds connect directly to QuickBooks Online or Xero, and any supporting paperwork is uploaded, not delivered.
You and your bookkeeper work inside the same live file. Categorization, reconciliations, and reports update in the cloud, so you can check in whenever you want instead of waiting for a scheduled appointment.
Your books are handled by a small dedicated team backed by a US-licensed CPA who reviews your financials before they're finalized — not a single freelance bookkeeper working alone with no second set of eyes.
A virtual bookkeeper makes the most sense for businesses that were never going to have an in-house bookkeeping function in the first place. If you're a freelancer running your own LLC, an agency with a handful of employees and no back office, or a solo-operator business that simply doesn't generate enough bookkeeping volume to justify a hire, a fixed local bookkeeper was never really the right fit. What you need is someone who plugs into the software stack you already use and keeps your books current without adding headcount, office space, or management overhead.
This is also, in practice, your natural market for outsourced bookkeeping: a business with no physical location tied to its books has no reason to limit its search to bookkeepers within driving distance. Once the work is entirely virtual, the best available team matters far more than the closest one — which is exactly the gap IMAAR Associates is built to fill, combining a dedicated offshore delivery team with US CPA oversight at a fraction of typical US bookkeeper rates.
Some business owners search for "virtual assistant bookkeeping" expecting a general-purpose VA who can also enter transactions between other admin tasks. That's a different service than what we provide. A general VA is typically not trained in accounting standards, doesn't reconcile accounts to a documented process, and has no CPA reviewing their work. IMAAR Associates' virtual bookkeeping services are handled by bookkeepers and accountants whose only job is your books, following a defined monthly close process, with every set of financials reviewed by Muhammad Abbas, CPA (Washington State), before you see them. If what you actually need is bookkeeping done properly and virtually — not an assistant squeezing it in between calendar management and email — this is the service built for that.
Virtual bookkeeping is billed as a flat monthly package based on your transaction volume and the complexity of your books — never by the hour. Full package details and current pricing live on our pricing page; a starting snapshot:
| Plan | Best For | Monthly Price |
|---|---|---|
| Starter | Freelancers & solo-operator LLCs | Get Quote |
| Growth | Small agencies & growing businesses | Get Quote |
No. A virtual assistant handling bookkeeping tasks is typically a generalist doing basic data entry as one of many admin duties. Our virtual bookkeeping services are delivered by trained bookkeepers and accountants working under a defined monthly process, with every close reviewed by a US-licensed CPA before your financials are finalized.
We work inside the cloud accounting software you already use — most commonly QuickBooks Online, and we also support Xero. If you're not yet set up, we can help you choose and configure the right platform as part of onboarding.
Your books stay inside your own QuickBooks Online or Xero account with role-based access controls, so you retain ownership and visibility at all times. We do not require you to hand over banking credentials or move your data to a system outside your control.
Your dedicated bookkeeping team handles day-to-day categorization, reconciliations, and reporting, and Muhammad Abbas, CPA (Washington State), reviews your financials before they're delivered each month.
In practice, the two terms describe the same delivery model — bookkeeping done entirely online with no office visits. We use "virtual" for solo operators, freelancers, and agencies with no fixed back-office setup, and "remote" for multi-location or remote-first teams coordinating bookkeeping across several people or locations. See our remote bookkeeping services page for that side of it.
