Most payroll accounting problems aren't payroll problems — they're handoff problems, created when your payroll provider and your bookkeeper are two different vendors who don't talk to each other. We run payroll and bookkeeping together: pay runs, W-2/1099 prep, federal 941/940 filings, and state withholding, with every payroll expense flowing straight into your monthly books, reviewed by a US-licensed CPA.
Every payroll cycle generates more than a paycheck: wage expense, employer payroll tax liability, withheld employee taxes, benefit deductions, and often accrued PTO — all of which need to hit the right accounts in your general ledger, on the right date, for your financial statements to be accurate. When payroll sits with one vendor and bookkeeping with another, that translation step is manual, easy to get wrong, and usually nobody's clearly-assigned job. We close that gap by running both under one team, so the payroll journal entries are already correct when your books close each month — no separate reconciliation, no chasing a payroll report from a vendor who doesn't know your chart of accounts.
Regular pay cycles — weekly, biweekly, or semimonthly — processed accurately and on time, with the correct withholdings and deductions applied every run.
Federal Form 941 (quarterly) and Form 940 (FUTA, annual), state withholding and unemployment insurance filings, and year-end W-2/1099 preparation and distribution.
First hire? We set up federal and state payroll tax accounts, register you in your chosen payroll platform, and get your first pay run structured correctly from day one.
This service is scoped for small and growing businesses — from a founder making their first hire and needing new-employer payroll setup, through an established small business running biweekly payroll across a few states. If you're managing hundreds of employees across a large multi-state footprint, that's a different conversation; for everything up through roughly 50 employees, this is built for you.
Just as important as who this is for is what it isn't: payroll processed in isolation, disconnected from your accounting. Whether you come to us already using a payroll platform or need help choosing one, the payroll side and the bookkeeping side are staffed by the same team and reviewed together, not stitched together after the fact.
We work inside the platform you choose or already use — we're not claiming certified partnership status with any specific provider, and we don't require you to switch systems.
Payroll doesn't live on an island in our engagements — it's one input into the same monthly close your bookkeeping team already runs. Wage expense, employer tax liability, and benefit accruals from each pay run are recorded directly into your books as part of standard month-end work, so your financial statements are accurate without a separate payroll-reconciliation project. If your engagement also includes our bookkeeping services, payroll and books are handled by the same dedicated team from the start.
At tax time, that same integration pays off again. Clean, payroll-reconciled books make return preparation faster and reduce the risk of mismatches between what your books show and what your payroll filings report — the kind of discrepancy that draws IRS attention. Our tax and accounting services team works from the same books your payroll runs feed, rather than reconstructing payroll data separately at filing time.
Payroll pricing is flat and billed monthly in USD, scaled to your employee count and how often you run payroll — not a per-call or per-issue rate. Bundling payroll with bookkeeping through us also removes the reconciliation work a separate payroll-only vendor would otherwise leave you to sort out each month.
| Plan | Best for | Monthly price |
|---|---|---|
| Starter Payroll | 1–5 employees, single state | Get Quote |
| Growth Payroll | 6–20 employees, single or multi-state | Get Quote |
| Pro Payroll | 21–50 employees, multi-state filings | Get Quote |
See full package details, and payroll + bookkeeping bundle pricing, on our pricing page.
Because payroll isn't a standalone task — every pay run creates wage expense, payroll tax liability, and benefit deductions that have to land correctly in your books. When payroll and bookkeeping sit with two separate vendors, someone has to manually reconcile the two every month, and mistakes slip through in that handoff. We run payroll and bookkeeping as one engagement, so payroll data flows straight into your monthly financials with no separate reconciliation step and no handoff between vendors.
Small businesses running roughly 1 to 50 employees. That covers a first hire needing new-employer payroll setup all the way up to an established small business running biweekly payroll across multiple states.
We work inside the payroll platforms you already use or help you choose one — common options include Gusto, ADP, and QuickBooks Payroll. We're not tied to a single provider and don't require you to switch systems; we operate inside your existing setup.
Yes. That includes federal Form 941 (quarterly) and Form 940 (FUTA, annual), state withholding and unemployment filings, and year-end W-2 and 1099 preparation and distribution.
Yes. We work inside your existing payroll and QuickBooks Online accounts rather than asking you to move data outside standard US cloud platforms. Access is role-based and revocable, and every engagement is covered by a signed confidentiality agreement.
