Finding an accountant for a trucking company means finding one who understands per-truck economics, not just general small-business bookkeeping. Our trucking accounting services track profitability by truck and by driver, organize the mileage and fuel data your IFTA fuel tax report needs, sort out owner-operator versus company-driver tax treatment, and reconcile driver settlements — handled by a dedicated team and reviewed by a US-licensed CPA. US-quality accounting at offshore pricing, with flat monthly fees instead of an hourly rate.
Owner-operators and small fleets don't run one undifferentiated business — every truck has its own fuel burn, its own maintenance history, and its own loads. Generic bookkeeping tells you the fleet made a profit this quarter. Trucking accounting tells you which trucks made it, which drivers are running efficiently, and where the quarterly IFTA filing stands before the deadline is on top of you.
Each truck is tracked as its own cost center — revenue per load, fuel, maintenance, insurance, and settlement pay — so you see per-unit margin instead of one blended fleet number.
Mileage and fuel purchases organized by state throughout the quarter, so the data behind your IFTA fuel tax report is accurate and ready — filed through your base-jurisdiction's IFTA system on time.
1099 owner-operator income and expenses are categorized differently from W-2 company-driver payroll, so your books and year-end filings match how each driver is actually engaged.
Fuel purchases, repairs, tires, and preventive maintenance coded to the right truck and account, so cost-per-mile is a real number you can act on, not a guess.
Settlement statements reconciled against loads, deductions, fuel advances, escrow, and final pay, so settlement numbers tie out to your books instead of living only in a portal.
Books closed monthly and reconciled by truck and driver, ready for your tax preparer (ours or your own) at filing season — with owner-operator 1099s already accounted for.
We start with a free consultation to understand your fleet size, whether you run owner-operators, company drivers, or both, and how settlements and fuel data reach you today. From there, onboarding typically looks like this:
See our core process on the bookkeeping services page.
Our trucking accounting clients range from single-truck owner-operators to small fleets running a handful of trucks with a mix of company drivers and leased owner-operators. If you're relying on a spreadsheet, a shoebox of fuel receipts, or a general bookkeeper who doesn't track per-truck economics or IFTA data, this is the service.
Single-truck operators who need clean 1099 income tracking, expense categorization, and IFTA data ready every quarter.
A handful of trucks with a mix of company drivers and leased owner-operators, needing per-truck profitability instead of one blended number.
Businesses adjacent to hauling that need the same discipline around settlements, fuel data, and monthly financials.
If your business tracks profitability by job site instead of by truck — a general contractor, home services company, or trade business running several projects at once — our bookkeeping for contractors page covers that closely related but distinct need: project-based job costing, progress billing, and retainage instead of per-vehicle economics and IFTA reporting. Both niches share the same underlying principle — profitability at the unit level, not just company-wide — but the reporting requirements are not interchangeable.
Everything above is delivered remotely through cloud accounting software, so we serve trucking businesses across the US the same way regardless of home base, with no drop in service quality if you're not near a major freight hub.
Pricing is based on transaction volume, number of trucks, and whether catch-up work is needed — never an open-ended hourly rate that grows every time you add a truck. Packages are billed at a flat monthly rate — get your quote depending on complexity; catch-up and cleanup projects are quoted separately after a books review.
Trucking accounting is a per-unit reporting layer on top of the fundamentals — these related pages go deeper on the core service and on the closely related contractor niche:
Need financial statement review, controller-level oversight, or CFO-adjacent advisory on top of per-truck bookkeeping? That's the layer above this page — see accounting services.
IFTA (the International Fuel Tax Agreement) requires interstate carriers to report miles driven and fuel purchased in each member state or province every quarter, and pay or receive the difference in fuel tax owed. We organize your mileage and fuel purchase records by state throughout the quarter and prepare the underlying IFTA fuel tax report data so your filing is accurate and ready on time — the filing itself is submitted through your base-jurisdiction's IFTA system.
Yes. Each truck (and, where relevant, each driver) is set up as its own cost center, so revenue, fuel, maintenance, insurance, and settlement pay roll up to a per-unit profit and loss instead of one blended number for the whole fleet. That's how you see which trucks are earning their keep and which ones are quietly losing money.
Owner-operators are typically independent contractors paid on a 1099 basis, responsible for their own self-employment tax and able to deduct truck-related expenses directly, while company drivers are W-2 employees with taxes withheld. We record and categorize income and expenses correctly for each classification so your books, 1099s or W-2 support, and year-end tax filing line up with how your drivers are actually engaged.
Yes. We reconcile driver and owner-operator settlement statements against loads, deductions (fuel advances, maintenance, escrow, insurance), and final pay, so settlement numbers tie out to your books instead of living only in a carrier or factoring company portal.
General bookkeeping reconciles accounts and produces one set of financial statements for the whole business. Trucking accounting does that plus per-truck and per-driver profitability tracking, IFTA fuel tax reporting support, owner-operator versus company-driver tax treatment, fuel and maintenance expense tracking, and driver settlement reconciliation — the reporting layer specific to running trucks, not just a business.
