Our nonprofit accounting services are built around the way nonprofits actually have to report money — fund accounting for restricted and unrestricted funds, Form 990 preparation support, grant reporting, and board-ready financial statements. It's bookkeeping for nonprofits done by a dedicated team and reviewed by a US-licensed CPA, at a flat monthly fee your board will actually approve.
A generic small-business bookkeeper will hand you a profit & loss statement and call it done. Nonprofits need something different: a statement of activities and a statement of financial position that separate restricted from unrestricted funds, a statement of functional expenses that splits costs into program, management & general, and fundraising, and grant-level reporting your funders can actually use. That's what nonprofit outsourced accounting services means at IMAAR — not a repurposed small-business package.
Restricted and unrestricted funds tracked separately using class or location tracking in QuickBooks Online, so fund balances are reportable at any point in the year, not just reconstructed for the audit.
Books organized with the functional expense allocation your Form 990 requires, reviewed by our US CPA — ready for whoever files your return, us or your existing tax preparer.
Grant funds tracked against budget by period, actual-vs-budget reporting, and allowable-cost detail formatted to match common funder reporting templates.
Statement of activities, statement of financial position, and fund balance summaries delivered on a schedule that matches your board meeting cadence — not generic reports your treasurer has to translate.
Contribution records maintained and reconciled to your donor database or CRM, supporting the acknowledgment letters and year-end giving summaries your donors need for their own tax filings.
Costs allocated to program, management & general, and fundraising categories consistently every month, so the number your board and your 990 both see is the same number.
We start with a free consultation to understand your funding mix — grants, individual donations, program revenue, government contracts — and how your books are currently structured. From there, onboarding typically looks like this:
Need help getting QuickBooks configured for nonprofit fund accounting from scratch? See our QuickBooks setup services.
Nonprofit bookkeeping services are one of the most underserved niches in outsourced accounting — most bookkeepers treat a 501(c)(3) like any other small business and miss the fund accounting, functional expense allocation, and grant compliance a nonprofit board or auditor expects. We built this service specifically for that gap.
Running finances in spreadsheets or a bookkeeper's leftover small-business setup, and outgrowing it fast.
Managing multiple grants with different reporting periods, budgets, and allowable-cost rules that a generic bookkeeping setup can't track.
Needing board-ready statements and independent financial oversight without hiring a full-time controller.
Whether you searched nonprofit accounting services, bookkeeping for nonprofits, or nonprofit outsourced accounting services because your current setup can't answer a simple "how much of this grant is left," the fix isn't a bigger spreadsheet — it's fund accounting done properly from the start, delivered remotely and reviewed by a US CPA.
Pricing is based on the number of funds and grants tracked, transaction volume, and whether Form 990 preparation support is included — never an open-ended hourly rate that punishes you for growing your programs. Packages are billed at a flat monthly rate — get your quote depending on complexity; catch-up and fund-accounting setup projects are quoted separately after a books review.
Nonprofit accounting sits on top of the same bookkeeping foundation every organization needs:
Fund accounting for restricted and unrestricted funds, monthly bookkeeping and reconciliation, board-ready financial statements (statement of financial position and statement of activities), statement of functional expenses, grant reporting support, and the financial data organization your Form 990 preparer needs. Everything is delivered inside QuickBooks Online, set up with class or location tracking so program, fund, and grant reporting stay clean.
We provide Form 990 preparation support: your books are organized and reconciled with the functional expense allocation (program, management and general, fundraising) and fund-level detail your 990 requires, and the final numbers are reviewed by Muhammad Abbas, CPA (Washington State), before filing. Whether we or your existing tax preparer files the return, the underlying bookkeeping is 990-ready.
Yes. We set up your chart of accounts with class or location tracking by fund, program, or grant, so restricted and unrestricted balances stay separate and reportable at any time — not just reconciled once a year for the audit. This is one of the most common cleanup projects we take on for nonprofits switching from spreadsheets or a generic small-business bookkeeping setup.
Yes. We track grant-restricted funds separately, monitor spend-down against grant budgets, and prepare the financial reports funders typically require — actual-vs-budget by grant period, allowable-cost detail, and fund balance summaries — formatted to match common funder reporting templates where you provide them.
Your dedicated bookkeeping team handles day-to-day fund accounting and reconciliation, and the monthly close is reviewed by Muhammad Abbas, CPA (Washington State), before it reaches your board — so your statement of activities and statement of financial position carry US-licensed CPA oversight, not just offshore data entry.
