Ecommerce bookkeeping means reconciling sales across every channel you sell on — Shopify, Amazon, Etsy — against the payouts that actually hit your bank account, then tracking inventory and cost of goods sold accurately enough to know your real margin per product and per channel. Our ecommerce bookkeeping services, including dedicated Shopify bookkeeping, match multi-channel sales to Stripe and PayPal payout deposits, track COGS and inventory, and help you stay on top of state sales tax nexus — all handled by a dedicated bookkeeping team and reviewed by a US-licensed CPA.
Standard small-business bookkeeping assumes a handful of transactions a week from one or two sources. Ecommerce sellers deal with hundreds or thousands of small transactions across multiple platforms, each with its own fee structure, payout schedule, and reporting format. Here's what ecommerce bookkeeping specifically covers with us.
Shopify, Amazon, and Etsy sales are reconciled against each platform's own settlement or payout reports, then consolidated into one accurate set of books instead of three disconnected views.
Stripe and PayPal deposit net payouts, not gross sales. We break each payout back into sales, fees, refunds, and chargebacks so nothing gets buried in a single lump-sum deposit entry.
Product cost, landed cost, and inventory adjustments are tracked so cost of goods sold reflects reality — giving you real per-SKU and per-channel margin, not a blended guess.
We track nexus-relevant sales by state as part of the bookkeeping itself, so you're never caught off guard by an economic nexus threshold you didn't know you'd crossed.
Hundreds of small transactions a month are categorized to a consistent chart of accounts, not lumped into a generic "sales" or "fees" bucket that hides what's actually happening.
One profit & loss statement across all your sales channels, so you can see total business performance instead of piecing together separate Shopify, Amazon, and Etsy dashboards.
We start with a free consultation to understand which channels you sell on, which payment processors you use, and how far behind (if at all) your books are. From there:
See setup and cleanup specifics on our QuickBooks bookkeeping services page.
Whether you're a single-brand Shopify store or juggling three marketplaces at once, ecommerce bookkeeping only works if it's built around channel volume and payout complexity from the start.
Direct-to-consumer stores that need accurate margin data per product, not just a net sales number from Shopify Payments.
Sellers dealing with marketplace fees, FBA-related costs, and settlement reports that don't line up neatly with bank deposits.
Businesses running Shopify plus one or more marketplaces who need one consolidated set of books instead of three separate pictures.
The same offshore-team-plus-US-CPA-review model that keeps bookkeeping affordable for other small businesses applies here — ecommerce sellers deal with enough transaction volume that paying US-market hourly rates to sort through payout reports doesn't scale. Flat monthly pricing and a dedicated team keep costs predictable while a US CPA still reviews the numbers before they reach you.
Ecommerce pricing is based on transaction volume, number of sales channels, and whether inventory/COGS tracking is included — never an open-ended hourly rate. Packages are billed at a flat monthly rate — get your quote depending on complexity; catch-up and cleanup projects are quoted separately after a books review.
Ecommerce bookkeeping sits on top of our core bookkeeping service — if you run a high-transaction-volume, consumer-facing business, these related pages go deeper:
Also run a physical, high-transaction-volume location alongside your online store? Our restaurant bookkeeping page covers the daily-cadence, POS-driven side of consumer-facing bookkeeping.
Both. Shopify bookkeeping is one of our most common ecommerce engagements — reconciling Shopify Payments (or your connected processor) payouts against orders, refunds, and fees. If you sell on Shopify alongside Amazon, Etsy, or other channels, we handle the full multi-channel picture, not just the Shopify piece in isolation.
Each channel is reconciled against its own settlement or payout reports — Amazon Seller Central settlement reports, Etsy Payments deposits, Shopify payout reports — then consolidated into one set of books so you get a single, accurate P&L across every channel instead of guessing at combined performance.
Payment processors deposit net amounts (sales minus fees, refunds, and chargebacks) as lump-sum payouts that rarely match daily sales one to one. We break each payout back down into gross sales, processing fees, refunds, and chargebacks so your books reflect actual revenue and expenses, not just the net cash that hit your bank.
We track nexus-relevant sales data by state as part of your bookkeeping, so you and your tax team have the information needed to determine where you have economic nexus and filing obligations. Full multi-state sales tax return preparation and filing is coordinated through our tax and accounting services rather than being part of day-to-day bookkeeping.
We code product costs, landed costs (shipping and duties where applicable), and inventory adjustments so your cost of goods sold reflects what each unit actually cost you to acquire or produce — giving you real per-SKU and per-channel margin instead of a single blended cost of goods number.
